Executive Business Assistant&Project Coordinator, Amersfoort

Business Introduction

We are a specialist pharmaceutical company 100% dedicated to developing medicines to treat and prevent HIV. Our ambition is to end the HIV epidemic. As the pioneers in HIV innovation, we constantly look to push the boundaries of science to develop medicines that can change lives and give people more choice. Beyond our medicines, we are proud of our deep connection with the HIV community and work with partners to advance research and development, address HIV‑related stigma, increase access to our medicines and provide funding and support to local community organisations to support their efforts in the HIV response.Position Summary

This role provides high‑level executive support to the Country Manager and plays a critical coordination role across governance, risk management, events, and priority projects. The Executive Assistant&Project Coordinator enables effective decision‑making, strong operational oversight, and disciplined execution across the Netherlands organisation. You will work at the centre of the business, supporting senior leadership forums, managing key processes, and coordinating cross‑functional initiatives. This role suits someone who is highly organised, proactive, comfortable operating in a regulated environment, and motivated by making a visible impact.Key Responsibilities

Executive Business Support:

Provide direct executive support to the Country Manager across planning, oversight and execution of business activities. Act as Secretary for key governance and business management bodies, including the Leadership Team, RMCB, Crisis Committee, Sponsorship Committee, and Grant&Donation Committee. Lead agenda planning, preparation of meeting materials, tracking of decisions and actions, and follow‑up to support delivery of business objectives. Support the Country Manager in the annual sign‑off process of the Transfer of Value (TOV) Transparency declarations (EFPIA and Dutch Transparency Register) by ensuring review and completeness of all in‑scope TOV to HCOs, HCPs and PAGs.Third Party Risk Management:

Act as the designated Risk Owner at RMCB level for the "Third Party Engagement" risk. Maintain continuous oversight of third‑party engagements, ensuring activities are conducted in compliance with Third Party Risk Management (TPRM) procedures. Monitor processes and controls to identify risks early and support appropriate mitigation. Serve as ambassador and first‑line guide for third‑party risk management within thecountry team, creating clear, practical guidance for business stakeholders, proactively directing business owners to the correct procedures, tools and approvals, and bridging capability and knowledge gaps to ensure compliant and efficient execution of third‑party engagements. Support preparationand execution of internal and external audits related to third‑party engagement and governance processes, ensuring timely completion of assigned management monitoring activities.Event Management&Project Coordination:

Optimise sponsorship investments, acting as business owner where appropriate and feasible. Continue to optimise the implementation of the sponsorship approach, managing the end‑to‑end process in collaboration with cross‑functional partners. Provide coordination and operational support for country priority projects.Basic Qualifications

Bachelor’s degree or equivalent work experience. Minimum 3 years’ experience supporting senior leaders, teams, or projects. Strong organisational skills and proven ability to manage competing priorities. Excellent written and verbal communication skills in Dutch and English. Confident user of Microsoft Office (Outlook, Word, Excel, PowerPoint) and collaboration tools.Demonstrated digital fluency, with the ability to embrace digital and AI‑enabled tools to increase personal productivity, work efficiency, and collaboration across teams. Able to work on‑site in the Netherlands with a hybrid working pattern as agreed with the hiring manager. Preferred Qualifications

Experience in a global, matrixed or regulated environment. Familiarity with project management tools (e.g., MS Project, Asana, Trello or similar). Basic understanding of budget tracking and procurement processes. Fluency in Dutch in addition to English. Strong stakeholder management and influencing skills across levels.A proactive, solutions‑focused mindset and a drive to simplify ways of working. What we offer

You will join a team where your work matters. You will gain exposure to leaders and cross‑functional partners. You will build skills in project coordination, stakeholder engagement and executive support. You will have access to learning resources to help you grow your career and contribute to meaningful work that supports the community we serve.EEO Statement

ViiV is an Equal Opportunity Employer. This ensures that all qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), military service or any basis prohibited under federal, state or local law. Should you require any adjustments to our process to assist you in demonstrating your strengths and capabilities, please contact us at HR.AmericasSC‑ where you can also request a call.

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