Freelance Junior Accountant / Controller (Part-time), Amsterdam

Your expedition: Finance at Polarsteps Over the past 10 years, Polarsteps has grown into a global platform used by millions of travelers, all while keeping our internal operations lean and focused.

As we scale up, so does the complexity behind the scenes. With more users, partners, and financial processes to manage, it’s time to deepen the accounting and control capability within our finance team. We’re looking for a junior accountant or controller who’s excited to get hands‑on with the core of our financial operations - and who wants to grow with us as we bring more of those processes in‑house over time.

Your mission: You’ll be a key part of our finance team, helping Polarsteps run tighter, more accurate financial operations as we scale. This role is squarely focused on the accounting fundamentals - AP, invoice processing, reconciliations, and month‑end close - with real opportunity to shape how those processesevolve. You’ll work closely with the Finance Manager and our external bookkeepers, with the long‑term goal of gradually bringing core bookkeeping work inside the team.

What you’ll be doing: Own the invoice, AP, and payment flow You’ll manage incoming invoices through Basecone, ensure correct coding and VAT treatment, keep approvals moving in Pleo, and run the full payables cycle - making sure payments go out correctly and on time via Rabobank.

Keep our books clean and reconciled From bank reconciliations to balance sheet line items, you’ll maintain a clear and accurate picture of where we stand - following up on differences and keeping everything audit‑ready.

Support month‑end close You’ll work closely with our external bookkeepers who currently own the month‑end close process - shadowing, supporting, and gradually taking on more of that work over time. The goal is for you to become the primary owner of month‑end close as we bring that function in‑house.

Run the finance inbox You’ll be a reliable point of contact for supplier and internal finance queries - keeping communication clear and issues resolved quickly.

Support compliance and VAT You’ll assist with VAT filings and help keep us on solid ground across our financial and regulatory obligations.

Use AI and automation to work smarter We’re actively exploring how AI and automation can take the manual grind out of finance. You’ll help monitor what’s working, spot where repetitive steps can be cut, and contribute to rolling out smarter ways of working across our finance stack.

Help improve how we work Beyond automation, you’ll flag process gaps, support tooling improvements, and contribute to making our operations sharper month by month - less admin, more impact.

Long term view The goal is for this role to become the primary owner of key finance processes as we bring certain bookkeeping functions in‑house so scope and hours may expand after the initial contract.

We’re looking for someone who:

Has 1–3 years of relevant experience in an accounting or financial control role (internship, traineeship, or junior position)

Holds a BSc in Accounting&Control, Finance, Business Administration, or similar

Is comfortable owning AP, invoice processing, and reconciliations - not just assisting with them

Is structured, accurate, and proactive - you spot issues before they become problems

Knows their way around Excel or Google Sheets and isn’t afraid of a deep dive

Experience with Exact Online is strongly preferred; familiarity with Pleo or Basecone is a plus

Has an interest in AI and automation tools and how they can improve financial operations

Understands VAT basics and financial compliance in a Dutch context

Communicates clearly in English (Dutch is a plus)

Commitment&Duration:

Part‑time: 2–3 days per week

Initial contract: 3–6 months

Junior‑level role

Scope and hours may expand after the initial contract

At Polarsteps, we believe the best products are built by people as diverse as the travelers using our apps! That's why we specifically encourage people underrepresented in the tech industry to apply for a role with us. Because we believe that diversity - be it age, race, sexual orientation, physical ability, ethnicity, or gender identity - makes both the world and the workplace better.

#J-18808-Ljbffr