Freelance Junior Accountant / Controller (Part-time), Amsterdam

Looking for a new adventure? You’ve come to the right place. We’re an Amsterdam-based team of 90 (and counting) with 25+ nationalities amongst us! A varied bunch of citizens of the world with a wide range of skills and hundreds of thousands of kilometers under our travel belts. And we have something important in common (otherthan our very well-worn passports):

We want to change the way people travel. And that’s exactly what we’re doing, with the travel app to plan, track, and relive trips in a smart and beautiful way. Polarsteps has 20 million users already, but for us this is just the beginning. We have super ambitious plans and we need a talented Head of Engineering to help us on our journey.Your expedition: Finance at Polarsteps

Over the past 10 years, Polarsteps has grown into a global platform used by millions of travelers, all while keeping our internal operations lean and focused. Your mission

You’ll be a key part of our finance team, helping Polarsteps run tighter, more accurate financial operations as we scale. This role is squarely focused on the accounting fundamentals – AP, invoice processing, reconciliations, and month‑end close – with real opportunity to shape how those processes evolve. You’ll work closely with the Finance Manager and our external bookkeepers, with the long‑term goal of gradually bringing core bookkeeping work inside the team.What you’ll be doing

Own the invoice, AP, and payment flow– manage incoming invoices through Basecone, ensure correct coding and VAT treatment, keep approvals moving in Pleo, and run the full payables cycle to make sure payments go out correctly and on time via Rabobank. Keep our books clean and reconciled – from bank reconciliations to balance sheetline items, you’ll maintain a clear and accurate picture of where we stand, following up on differences and keeping everything audit‑ready.Support month‑end close – you’ll work closely with our external bookkeepers who currently own the month‑end close process, shadowing, supporting, and gradually taking on more of that work to become the primary owner as we bring the function in‑house. Run the finance inbox – you’ll be a reliable point of contact for supplier and internal finance queries, keeping communication clear and issues resolved quickly.Support compliance and VAT– you’ll assist with VAT filings and help keep us on solid ground across our financial and regulatory obligations. Use AI and automation to work smarter – we’re actively exploring how AI and automation can take the manual grind out of finance. You’ll help monitor what’s working, spot where repetitive steps can be cut, and contribute to rolling out smarter ways of working across our finance stack.Help improve how we work– beyond automation, you’ll flag process gaps, support tooling improvements, and contribute to making our operations sharper month by month – less admin, more impact. Long‑term view

The goal is for this role to become the primary owner of key finance processes as we bring certain bookkeeping functions in‑house, so scope and hours may expand after the initial contract. We’re looking for someone who

Has 1–3 years of relevant experience in an accounting or financial control role (internship, traineeship, or junior position) Holds a BSc in Accounting&Control, Finance, Business Administration, or similar Is comfortable owning AP, invoice processing, and reconciliations– not just assisting with them Is structured, accurate, and proactive – you spot issues before they become problems Knows their way around Excel or Google Sheets and isn’t afraid of a deep diveExperience with Exact Online is strongly preferred; familiarity with Pleo or Basecone is a plus Has an interest in AI and automation tools and how they can improve financial operations Understands VAT basics and financial compliance in a Dutch context Communicates clearly in English (Dutch is a plus)Commitment&Duration

Part‑time: 2–3 days per week Initial contract: 3–6 months Junior‑level role Scope and hours may expand after the initial contract At Polarsteps, we believe the best products are built by people as diverse as the travelers using our apps! That’s why we specifically encourage people underrepresented in the tech industry to apply for a role with us. Because we believe that diversity – be it age, race, sexual orientation, physical ability, ethnicity, or gender identity – makes both the world and the workplace better.

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