Sales Assistant&HQ Admin Support (Japanese Speaking), Amsterdam

Company: Japanese company

Job title: Sales Assistant&HQ Admin Support

Location: Amsterdam (on-site)

Salary: up to EUR47K/annual

Key Responsibilities Sales Assistant (approx. 80%)

Collect and verify information for RFQs (Request for Quotation) from clients

Request rate quotations from branches and partner companies and obtain offers

Organize received quotations and manage internal approval processes

Submit quotations to clients and follow up (mainly FWD and CL projects)

Review quotation details and GP ratios, support approval

Input and update sales progress in SFA (Sales Force Automation system)

Maintain communication with key clients (including relocation customers)

Coordinate with branches to ensure project completion

Support troubleshooting

Participate in weekly meetings with related members

Handle various administrative tasks related to sales (quotations, contracts, invoicing, etc.)

HQ Administrative Support (approx. 20%)

Assist with scheduling and meeting arrangements for HQ members

Support document preparation, filing, and internal paperwork

Assist with contract and invoice verification and processing

Respond to inquiries and document requests from branches

Handle expense processing and data entry

Support internal events and travel arrangements

Requirements Mandatory

Practical experience in forwarding or logistics industry (approx. 3+ years)

Business-level English communication skills (email and conversation)

Strong coordination and task management skills across multiple departments

Proficiency in basic IT tools such as Excel and SFA

Preferred

Ability to communicate in Japanese

Experience working with Japanese companies or clients

Understanding or interest in Japanese business culture

Desired Qualities

Team-oriented and able to coordinate flexibly with multiple stakeholders

Accuracy and speed in task execution

Positive attitude toward customer interaction and problem-solving

High motivation for growth and willingness to play a key role in sales or management in the future

Compensation&Working Conditions

Working Hours: 8:30–17:00 (primarily office-based, 5 days/week)

Holidays: Weekends, public holidays, paid leave, local holidays

Benefits: Transportation allowance, performance-based incentives, etc.

We regret to inform applicants that only shortlisted candidates will be notified. Thank you for your understanding

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