Customer Service Officer, Amsterdam

Job Description

Sales Support

Supports and initiates follow‑up actions by contacting customers (first and second line) and informs them about products to contribute to the realization of effective customer communication. Answers questions about product assortment and applications, production based on standard product, quoting prices and delivery times.Order processing and data management

Handles incoming orders to realize a timely and proper delivery of orders to customers. Includes monitoring, replenishing and entering order data into automated system (M3) for further order processing, tracking of orders being processed, identifying (potential) problems and ensuring timely and correct delivery of relevant information to the administration, purchasing and forwarding.Updates product data in the relevant systems, giving an up‑to‑date insight in products, prices and other relevant information, including processing of price indexations and adjustments and/or entering prices for new products and introducing new products in the system, possibly adding to customer assortment.Customer relationship management

Manages records and handles all customer requests and incoming orders in line with company policies and procedures, to effectively and timely deal with all customer encounters. Registers, administers and updates all customer information, contracts, requests, order data, complaints and/or signals in the relevant systems to have timely, accurate, and complete insight into the type and status of customers, contracts, requests, complaints and/or signals, and to ensure orders can be processed correctly.Customer satisfaction

Logs and resolves all customer problems/requests within prescribed timescales to maintain customer confidence, if possible by actively solving problems/complaints. Provides support to customers on the most common standard problems, questions, complaints, etc., so that they are resolved and customers appeased. This includes properly recording the problem or the complaint, determining the nature and cause of the problem/complaint and translating the message into a problem description, according to procedures; escalates complex problems/complaints.Monitors progress of delegated or escalated problems/complaints and keeps the customer informed about the status of reporting, administrative consolidation of the notification, and recording in system. Continuous improvement

Signals bottlenecks in (work) processes, procedures and/or systems and contributes to the change/optimization of the department. Leads an improvement project; delivers the project timeline, handles change management with stakeholders. Communication / coordination

Communicates with clients and informs them about solutions to problems/complaints. Explains options on alternative products. Informs managers on complex problems/complaints. Conducts correspondence and preparation of reports. May plan, coordinate, and supervise activities of the Customers Services team, taking into account applicable guidelines and procedures, to plan and realize day‑to‑day activities and optimal work distribution within the team.

#J-18808-Ljbffr