Human Resources Generalist/ Executive Support, Deventer

Essential Duties and Responsibilities The HR Generalist/Executive support will support Top Aces European Headquarters (EU HQ) in all general HR matters, as well as provide administrative support to the European Executive team. They will work closely with the International Human Resources team supporting all aspects of HR and prioritizing Netherlands based staffing for both EU HQ as well as the Heavy Maintenance Center. They will be tasked with other jurisdictions as defined by the VP Europe.

HR Support

Manage core HR processes across the employee lifecycle, including onboarding, offboarding, and employee changes

Provide guidance to managers and employees on HR policies, procedures, and employment legislation

Support recruitment activities, including job postings, interviews, and offer preparation

Administer benefits, leaves of absence, and employee records in accordance with company policy and legal requirements

Support performance management, and employee relations

Ensure accurate HR data, reporting, and compliance with applicable labor laws

Coordinate training, development, and employee engagement initiatives

Support payroll processes and compensation-related activities as required

Administrative&Executive Support

Manage calendar and travel arrangements, including cross‑European travel coordination.

Plan event and meeting logistics including but not limited to: planning, vendor coordination, onsite preparations, minute‑taking.

Act as office POC for incoming mail, phone calls, and general inquiries to the Netherlands office.

Manage office supplies, contracts with facility vendors, and general office operational needs.

Draft professional correspondence, presentations, and communications for executives.

Finance Support

Support Finance teams with basic financial administration: invoice processing, purchase orders, expense reports, and budget tracking.

Ensure cost center accuracy for invoices and approvals.

Support local auditing requirements (internal or external) by preparing documents, managing checklists, and coordinating with stakeholders.

Gather, organize and ensure accuracy of data in financial systems (ERP tools) and other reports as required.

Legal Support

Support Top Aces Legal team with various communication and administrative duties in support of the Netherlands.

Act as the point of contact for local authorities as required.

Education and/or Work Experience Requirements

Proven experience (3–5 years) as an HR Generalist

Bachelor’s degree (HBO level) in Human Resource Management or a related field preferred

Experience as Office Manager, or Administrative Coordinator supporting senior leadership an asset.

Demonstrated ability to handle confidential information with absolute discretion, especially across HR, Finance, and Legal topics.

Strong organizational and multi‑tasking skills with the ability to prioritize and manage competing deadlines in a fast‑paced international environment.

Excellent written and verbal communication skills in English (Dutch and/or German are a plus).

Proficiency with Microsoft 365 suite (Outlook, Teams, Excel, PowerPoint, Word).

Comfortable with virtual collaboration tools and digital workflows.

Soft Skills&Behavioral Competencies

High degree of ownership, initiative, and reliability.

Service‑oriented mindset with excellent interpersonal skills.

Strong problem‑solving ability and resourceful.

Calm, professional, and adaptable—even under pressure.

Ability to support multiple senior stakeholders with differing needs.

Working Conditions

Regular on‑site presence a minimum of 3 times a week with travel to other operational locations is required.

Occupational Health and Safety

Working in compliance with Occupational Health and Safety acts and regulations

Following safe work practices and procedures and using safeguards and personal protective equipment

Reporting hazards (such as unsafe situations and activities) to their supervisor immediately.

Security Clearance Requirements/ CGP / ITAR Local clearance in accordance with program requirements.

Benefits

A work environment in which service, integrity, excellence and teamwork are highly valued;

Opportunities for development and growth;

Multidisciplinary and multicultural collaboration at a local and global level;

A flexible schedule;

Attractive benefit plan.

Equal Employment Opportunity At Top Aces, all employees are welcome regardless of race, nationality, color, religion, sex, gender identity or expression, sexual orientation, disability or age. The masculine form may be used in this job description solely for ease of reading but refers to men, women and gender diversity.

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