Customer Service Coordinator, Eindhoven

Job title– Customer Service Coordinator Location – Eindhoven, NL About The Role

We are looking for a motivated Customer Service Coordinator to join our Service Team, a technical organization active in the sales and maintenance of scientific instruments. In this role, you will be the first point of contact for our customers, handling service requests and coordinating the dispatch of the service team operating across the territory. You will also manage key administrative activities such as quotations, orders, contracts, billing plans, and service documentation.This is ideal for a young professional seeking to grow in a structured, technology-driven and internationally oriented environment. You will work closely with Service, Sales, and Finance teams, contributing to process efficiency, data accuracy, and compliance, with daily use of SAP S/4HANA and Salesforce. Although you will support customers across the EMEA region, your primary focus will be on the Benelux customer base.Duties And Responsibilities

Receive and register incoming customer calls, maintaining a professional manner and ensuring accurate data recording Provide coverage for absent team members to ensure continuity of operations Collaborate with team members to ensure optimal resource utilization and achieve first-time-fix solutionsPrepare cost estimations and quotations according to customer requests, ensuring correct formats and that we have Terms and Conditions agreed Manage service contracts, including contract offers, renewals, invoicing, and maintaining due dates and contract details Order spare parts for customers, engineers and stock, ensuring all records are kept up to dateMonitor local stock levels and supports logistics activities (shipments, returns) Manage internal and external orders, order confirmations, and billing plans Schedule and manage preventative maintenance visits for service engineers Create and process cases and work orders; support operational planning of the field service teams including dispatch coordinationCoordinate with customers the occupational risk-prevention documentation to allow Malvern Panalytical engineers access to their facilities Provide administrative support for public administration documentation Monitor invoices, installments, and maintain and update service and commercial billing archives and customer dataRequired Knowledge&Experience

Sales and customer service experience (essential) Excellent verbal and written communication skills Native Dutch and fluent in English; French is an advantage Strong organizational and administrative abilities Proficiency in Office O365, Salesforce, and SAP4/HANA High attention to detail and accuracyMalvern Panalytical, Micromeritics and SciAps, part of the Spectris Group, are committed to a diverse and inclusive culture where everyone can thrive and achieve a fulfilling career. Changing the world isn’t something you can do on your own, or with a single way of thinking; it takes a wide collection of experiences, stories, knowledge, and expertise. We encourage applications from underrepresented individuals and people with diverse backgrounds. Although we always select the most qualified applicant for each role and make all decisions without regard to race, sex, age, or any other protected class, we are an inclusive, equal opportunity organization that prizes diversity. Your unique perspective is important to us.

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