Project Manager– DMS (Pharma), Haarlem

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Job Information

Date Opened 01/04/2026 Job Type Full time Industry Engineering Remote Job

Job Description

This is a remote position.

We are seeking a highly experienced Senior Project Manager– DMS to lead enterprise-wide Document Management System (DMS) migration and transformation initiatives within the pharmaceutical and life sciences domain. The ideal candidate will bring strong expertise in managing large-scale, GxP-compliant DMS programs, with deep exposure to warehouse operations, quality systems, and regulatory processes.

In this role, you will act as a key facilitator and decision-maker, working across diverse stakeholder groups including Warehouse Operations, Quality Assurance, Supply Chain, Regulatory Affairs, and external vendors. You will own the complete project lifecycle—from requirements gathering and RFP execution to implementation, stabilization, and change management—ensuring regulatory compliance, data integrity, and on-time delivery across multi-market environments.

This role offers the opportunity to drive mission-critical digital transformation programs in a highly regulated pharma ecosystem.

Key Responsibilities

Lead high-level workshops and stakeholder interviews to gather, analyze, and align business requirements across warehouse, QA, supply chain, and regulatory teams. Navigate and arbitrate conflicting requirements, balancing competing priorities to drive consensus on core DMS needs. Translate business requirements into clear functional and technical specifications for RFP documentation.Plan and execute the RFP process in collaboration with Procurement, ensuring adherence to internal governance and compliance standards. Facilitate vendor evaluations, demos, scoring, and selection, providing data-driven recommendations to senior leadership. Build and present business cases, cost models, and financial justifications to secure executive approval and funding.Manage end-to-end DMS migration projects, including scope definition, planning, execution, monitoring, and post-go-live stabilization. Ensure strict compliance with pharmaceutical regulations including GxP, GDSP, GMP, PDPA, and data integrity requirements. Lead cross-functional internal teams and external vendors across regions to deliver projects on time and within budget.Provide transparent status reporting to executive sponsors and steering committees, proactively managing risks and dependencies. Drive enterprise-wide change management initiatives to minimize operational disruption during and after the migration.

Requirements

Basic Requirements

10+ years of experience in project or program management, with a strong focus on enterprise DMS transformation initiatives. Proven experience leading at least two full-cycle DMS deployments or migrations in pharmaceutical, life sciences, or regulated manufacturing/logistics environments. Hands-on experience with GxP-compliant Document Management Systems and validated systems.Strong understanding of pharmaceutical regulatory frameworks including GMP, GDP, GDSP, and data integrity/audit trail requirements. Experience managing complex, multi-market programs with distributed teams and multiple vendors. Strong stakeholder management skills, with the ability to negotiate trade-offs and build alignment across senior leadership and functional teams.PMP, PRINCE2, Agile, or equivalent project management certification. Excellent communication, documentation, and executive presentation skills.

Preferred Qualifications

Prior experience working with SAP and integrated supply chain or warehouse management processes. Background in large system integrators or consulting firms delivering pharma IT transformations. Experience with change management frameworks and enterprise adoption programs. Exposure to global regulatory environments and multi-country rollouts.Strong risk management, budgeting, and financial governance experience.

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