Executive Assistant&Facilities, Schiphol

Group Executive Assistant&Facilities (0,8 FTE)

Are you a natural organiser who enjoys supporting senior leadership, and making sure an international office environment runs smoothly?

We are looking for a proactive and service-minded Group Executive Assistant&Facilities to support the Group CFO and help create a welcoming, professional, and well-organised office environment.

In this role, you will combine executive support with hands-on office coordination. You will manage agendas, meetings, travel arrangements, follow-up actions, expenses, visitors, lunches, catering, office supplies, and practical facilities matters. You will also play an important role in supporting leadership meetings, Board visits, internal events, and ad hoc Group projects.

You will be one of the first points of contact for colleagues, visitors, senior stakeholders, and external guests. That means you are not only well organised, but also approachable, discreet, professional, and able to create a positive experience for everyone visiting or working at HQ.

We are looking for someone with:• Around five years of recent experience in an assistant, office management, or administrative support role • Experience in an international or matrix organisation • Excellent Dutch and English communication skills • Strong Outlook, PowerPoint, and general Microsoft Office skills• A proactive, practical, and hands-on mindset • Strong organisational sensitivity, discretion, and confidentiality • The ability to stay calm under pressure and manage multiple priorities

This role is ideal for someone who combines a helicopter view with strong attention to detail, enjoys taking ownership, and naturally anticipates what needs to be done before being asked. A varied, visible, and people-oriented role at the heart of an international Group HQ. This role is available for four days a week.