Office Assistant, Hilversum

Office Assistant (Facilities Team)– Buenos Aires

In Monks we are looking for an

Office Assistant

to join our Facilities Team for Buenos Aires offices. This team is responsible for guaranteeing the proper functioning of workspaces and providing comfort to our BA.Monks. Please note that we will never request payment or bank account information at any stage of the recruitment process. Responsibilities

Provide support to the Site with operational activities in maintenance, cleaning, operations, accounting and finance, vendor oversight, equipment and supplies, occupancy services and proactively develop and maintain client relationships ensuring that expected service levels are achieved. Coordinate vendor relationships, office cleaning and cafeteria services and invoice review. Also work on tasks including space planning, furniture design, workstation relocation, purchasing of office/building supplies, stocking, building safety, and a wide range of facility support requests.Be aware of and comply with Information Security controls and activities in line with the defined policies and procedures and aligned with the Information Security strategy. Establish procurement procedures and maintain inventory of office supplies. Manage logistics of office reorgs/moves. Serve as primary point of contact for office‑related needs including facilitating communication to staff about office‑related changes and updates, acquiring promotional items for new hires and business partners, etc.Build strong relationships with vendors, coordinate scheduling of work, and ensure work is performed to contract within Monks standards. Collaborate with all the Monks in booking system related issues (workstations, meeting rooms, parking lot, over‑booking, or special needs). Ensure contract deadlines do not expire and review all invoices for accuracy and timeliness of payment.Arrange travel and accommodations. Collaborate with departments to ensure a high level of support to meet customer needs. Partner to efficiently deliver Monks events. Collaborate with the cleaning team on all day‑to‑day office activities. Perform other facility management assignments as described by team and manager.Skills&Qualifications

+2 years of prior experience in facilities, property management or related field preferred. Vendor oversight experience. Good written and verbal communication skills. Excellent planning and organizational skills, as well as the ability to prioritize workload using good judgment, while balancing the need for an immediate response with accuracy and completeness of information.Detail‑oriented with strong problem‑solving skills and the ability to identify, analyze and resolve problems, driving solutions to completion. Ability to work under minimal supervision and manage multiple tasks or projects simultaneously, while meeting demanding deadlines. Self‑starter who can work independently and within a team environment.Seek ways to constantly reduce costs and improve operational standards. Comfort working in a fast‑paced and collaborative environment with the ability to maintain professional composure under pressure. Hands‑on experience with standard office equipment (e.g., printers, scanners). Creative mindset with energy to deliver new employee experiences and events.Intermediate English level. Equal‑Opportunity Employer

We are an equal‑opportunity employer committed to building a respectful and empowering work environment for all people to freely express themselves amongst colleagues who embrace diversity in all respects.

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