Admin Assistant [24121], Noordwijk-Binnen

HE Space

is a successful international space company. For 40 years, we have been supporting our customers with qualified experts in the field of engineering, science, strategy and administration. HE Space has joined forces with CS Group to lead the engineering and digital space market in Europe and to provide highly skilled consulting.Job Description

Day-to-day support to Unit personnel regarding business travel arrangements, leave management, coordination of training; Dealing with incoming telephone calls and information requests; Analysing incoming correspondence and documentation and managing distribution of outgoing correspondence and documentation;Provision of various logistic support to the Unit; Arrivals (office, phone, computer, security, access to databases, information systems) and departures (deregistration, etc.) of Unit personnel; Ordering of office supplies and maintenance of stationary; Room and resources bookings for meetings and/or events falling under the responsibility of the Unit;Administration and handling of shipment of goods and express mail; Tasks related to documentation management, distribution/registration of mail and documents; Organization of agenda and of meetings; Maintaining documents libraries for the Unit, including maintenance of change log, distribution lists, issue information notes to concerned users;Maintaining and following up actions lists for the Unit and taking minutes of coordination meetings for the Unit; Participation in the organization of events (e.g. workshops, conferences) as required; Support to the Project Review Process; Support to visitor service: including access control, preparing visa applications, distribution of information material;ESA site administration: including periodical update (e.g. daily) of site schedule, updating and distribution of the site telephone list; Participation in the preparation and the publication of internal and external documents, including editing and proofreading; Data collection, extraction from various Corporate applications (e.g. SAP, PRISMA) and from various internal sources, and data consistency checking and coherence analysis.Qualifications

School education is required; Highly proficient with modern electronics office automation tools, in particular Microsoft Office suite and electronic mailing; Familiarity with ESA working environment in a similar position is a distinct advantage; Fluency in English is mandatory; knowledge of another European language is an advantage.Additional Information

This job is located in Noordwijk, Netherlands. If you think you have what it takes for this job, please send your CV (in English and in Word or PDF) to Kalina Traykova, by clicking on the button“Apply for this job” quoting job

NL-HP-24121. An exciting and dynamic international working environment awaits you! Inclusive and committed employer, our company works every day to combat all forms of discrimination and promote a respectful working environment. That's why, committed to gender diversity and overall inclusivity, we encourage all applications and profiles.

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