Office Manager, Utrecht

Location: Utrecht, NL

About the role Bizzdesign is looking for an Office Manager to keep our Dutch offices in Enschede and Utrecht running smoothly.

This role sits at the heart of the employee experience. You make sure our offices are well organized, welcoming, and ready for colleagues to do their best work.

As Office Manager, you combine hands‑on operational support with a strong service mindset. You're a culture carrier who cares about the details and knows that great workplaces are built deliberately and improved continuously.

You will work closely with the Operations team, Management Team, and CEO. You will report directly to the Global Office Manager, and you have the opportunity to grow into that role over time.

This role truly matters: when the office runs well, everything else feels easier.

Based at our office in Utrecht, your impact goes beyond the Netherlands. You'll help shape shared standards, improve processes, and contribute ideas that enhance the employee experience across all Bizzdesign offices.

What will you do

Provide high‑level administrative and PA support to the Management Team and the CEO, including calendar management, meeting coordination, travel coordination, and confidential correspondence.

Plan and execute in‑office, virtual, and off‑site events, while contributing to engagement through communication and culture initiatives.

Create a high‑quality hospitality‑driven experience for employees, visitors, and candidates, and ensure the office reflects Bizzdesign's values.

Own the day‑to‑day operations of the Dutch offices (Enschede&Utrecht), ensuring a smooth, efficient, and welcoming workplace.

Manage office budgets and administration, including purchase orders, vendor payments, expense reconciliation, and contracts.

Oversee workplace services such as office supplies, snacks&beverages, facilities, safety, and vendor relationships (cleaning, maintenance, landlords).

Maintain, improve, and scale office procedures, workflows, documentation, and ways of working in partnership with other Office Managers.

Support onboarding and offboarding by preparing workplaces, welcoming packages, and handling in‑office employee requests.

What we are looking for

You have 3‑5 years of experience in a similar role.

You are fluent in Dutch and English (written and spoken).

You are based in (or able to commute to) Utrecht&Enschede and open to working from the office up to 3 days per week as part of a hybrid setup.

You are available to work 32 hours per week, with some flexibility around working hours when occasional urgent matters arise.

You feel comfortable working in an international and multicultural environment and enjoy daily interaction with different teams and stakeholders.

You are proactive, organized, and hands‑on, with a willingness to take ownership of day‑to‑day office operations and follow things through.

You work well in a dynamic environment with changing priorities, and stay calm, flexible, and solution‑oriented when things don't go as planned.

What we offer

A competitive salary complemented by variable compensation.

A premium pension plan to help you build a secure and comfortable future.

28 vacation days to recharge, with the option to buy up to 10 extra days whenever you need more freedom and flexibility.

Hybrid working that truly works: enjoy a balance of 3 collaborative in‑office days, with the remaining days designed for focused work from home.

Smooth commuting with an NS Business Card or mileage reimbursement. Your journey, your choice.

Top quality IT equipment from day one, plus a personal tech budget so you can tailor or upgrade your setup to your liking.

A monthly work‑from‑home allowance to help you create your ideal home office environment.

Global collaboration in an international environment, working alongside talented people from all over the world.

Recruitment process

1st interview with Recruitment Manager (45 minutes online).

2nd interview with Global Office Manager (45 minutes online).

3rd interview - on‑site meeting.

4th interview with CHRO&CEO (1 hour online).

Please Note

Please submit your application in English, as it’s our company’s language, and you’ll be using it daily once you’re part of the team.

Please apply through our website or via the LinkedIn job post. Applications sent by email will not be reviewed.

We are not considering agency applications for this position.

We may use AI‑based tools to support parts of the recruitment process, such as reviewing applications or resumes. These tools support our recruitment team but do not replace human decision‑making, and all final hiring decisions are made by people.

DEI Statement Bizzdesign stands for equity and inclusion. We believe that a diverse and inclusive workplace is essential to our success, and we are committed to building a team that reflects a wide range of backgrounds, perspectives, and skills.

#J-18808-Ljbffr